Instructions to apply for UW-Madison Fleet Driver Authorization

Information to use when you are applying to be an approved UW-Madison Fleet Vehicle Driver:

Go to UW Fleet Portal to complete the Driver Auth online form
Type of employee: UW
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UW Campus: UW-Madison
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Login with your NetID
Under New Fleet Driver:
- Review the Fleet Policies
- Back to Home
Click “Vehicle Use Agreement” and follow the instructions
The following must be added to your application or it will be rejected:
- Legacy UDDS code for the CFL: UA484120
- Your supervisor’s full name and wisc.edu email address (See your Welcome Training email for information specific to your job, or Kelly O’Ferrell @ Hasler Lab or Carrie Kissman @ TLS)
- Driver Type (see your Welcome Training email for information specific to your job, or Kelly O’Ferrell @ Hasler Lab or Carrie Kissman @ TLS)
DO YOU HAVE AN OUT-OF-STATE DRIVER’S LICENSE?
- Effective 4/28/25: Most out-of-state drivers holding a valid US driver’s license no longer need to submit a driving record with their application. These individuals will receive an email from HireRight after submitting their Vehicle Use Agreement (VUA) application. The email will have instructions on how to authorize the vendor to obtain their driver’s license. Exceptions are outlined in the “Information you’ll need” section of the Become an authorized driver webpage.

Review the following on the CFL User Guide Vehicle Use webpage: