Academic Staff (Unclassified)

Updates and Changes to Benefits:

For complete and up-to-date information regarding updates and changes to your benefits and payroll information, please go to the UW Service Center’s Employee Resources page at

Benefits Information

Updating Contact Information


Hiring Information


New Employees

Policies & Procedures

Payroll Information

Rate/Title Changes

How to report monthly leave
Each month, employees will report their leave via MyUW by the 5th of the next month. Supervisors will approve leave time via MyUW by the 10th of each month. Instructions are attached below.

Instructions for Reporting Leave Time:

  1. If no leave time used, enter 0 in each of the Total Hours Rows.
  2. See chart below for reporting requirements:

& of Appointment      Time Used                    What to Record

Part-Time                         Any Amount                      Record Actual Hours Gone

Full-Time                          Less than 2 Hours            0 Hours

Full-Time                          2 – 6 Hours                         4 Hours

Full-Time                          More than 6 Hours           8 Hours

As a full-time employee, you are held responsible for keeping track of your used hours.  If you know that you took less than 2 hours time off once before in a month, please be diligent in marking that if you happened to leave another less than 2 hours time (to write in 4 hours on the second time gone).

Regent policy: A leave report must be submitted each month, regardless of whether any leave was taken. Failure to submit leave reports on a timely basis will result in a reduction to your sick leave accrual.  Regent policy requires that you provide medical certification for sick leave used for more than five consecutive full work days, except when the use of sick leave is authorized in advance.

Regent policy/state law:  Sick leave must be reported for absences during a designated 40-hour week.  If no week is designated, it defaults to the standard state work week.  It is important to note this “standard work week” exists only for the purpose of reporting sick leave. Please see here for more detailed information.

Other Unclassified Leave Policies:

Extended Periods of Absence Policies:

Retirement FAQ

Travel Information

Disability Accommodations

Monthly Employee Instructions

Monthly Approver Instructions

For comments or suggestions regarding this page, contact Alyssa Luckey Winters.