Reservation Form

COVID Requirements

People arriving on station must be Badger Safe compliant (negative COVID test within last 5 days or fully vaccinated).

Currently we are providing researchers access to Trout Lake Station at a limited capacity. Large gatherings are not allowed.

Prior to arrival on station, ALL visitors are required to view the following documents:

Reservation Form

You should receive a confirmation email after submitting this form confirming your selections.

“Class” and “Conference/Meeting” reservations are on hold due to COVID until further notice.

COVID Requirements Completed?*
See above for CFL COVID requirements prior to arrival on station.
- Yes
- No - Completion prior to arrival required
What type of reservation are you making? (Choose one)*
- Class
- Conference/Meeting
- Lab Retreat
- Research
- Housing ONLY
- Winter Sampling
Your Name*
First Last
Your Email Address*
Your Phone #*
Emergency Contact Name*
First Last
Emergency Contact Phone #*
Position/Level of education*
- Faculty
- UW Staff
- Post Doc
- Grad Student
- Undergrad
Advisor Name
First Last
Affiliation*
- UW Madison CFL
- UW Madison Other
- DNR
- USGS
- NEON
UW Madison Other - Please specify dept info*
Arrival Date*
MM slash DD slash YYYY
Estimated Arrival Time*
- Morning
- Afternoon
- Evening
Departure Date*
MM slash DD slash YYYY
Estimated Departure Time*
- Morning
- Afternoon
- Evening
Research Project Information*
Please give a one paragraph summary of your research project to be posted on our website. (Limit to 100 words).
Do you have a field research webpage url?*
- Yes
- No
Provide field research webpage URL
Lab space requirements*
Please include any specific needs
Microscope(s) needed?*
- Yes
- No
How often/long will you need to use the scope(s)*
Dissecting scope with camera Dissecting scope without camera Compound scope Inverted scope
Refrigerator and/or freezer needed?*
- Refrigerator
- Freezer
- Neither
Indicate SPECIFIC amount of time you will need refrigerator space*
Dates needed How many full refrigerators OR How many shelves needed in a refrigerator
Indicate SPECIFIC amount of time you will need freezer space*
Dates needed How many full chest freezers How many 1/2 chest freezers How many shelves in upright freezer Other (be specific)
Vehicle(s) needed?*
A valid driver's license which meets UW Risk Management standards is required to drive a state vehicle or a personal vehicle for work related business. TLS Staff will contact you regarding driving requirements.
- Yes
- No
Vehicle(s) information*
How many vehicles How many days/week How many weeks Funding or project name
Research: Boat needed?*
Wisconsin state statues mandates that anyone born on or after January 1, 1989 is required to complete the online boater safety course to operate a motor boat. DNR Boater Safety online Safety Course: https://bit.ly/2uQ04Ma
- Yes
- No
Research: Boat information*
How many boats How many days/week How many weeks Funding or project name
Lake and boat information (one line per lake)
Lake name Do you need a boat dropped? Do you need a canoe to transport? Do you need to trailer a boat?
Trailer Waiver required if you indicated above that you would need a trailer.
Please complete waiver and email a signed copy to Gretchen Gerrish at ggerrish@wisc.edu. Waiver: https://bit.ly/3cODPaL
- Yes
- No
Field Equipment
Please describe plans for deploying field equipment in the field.
Winter Sampling Field Site(s)*
Snow Mobile Needed?*
If YES, you will need to complete two trainings before using the snowmobile at Trout Lake Station: (1) WDNR online snowmobile safety training if born after Jan 1, 1985; (2) snowmobile training at Trout Lake Station
- Yes
- No
Snowmobile training at Trout Lake Station completed?*
- Yes
- No (TLS personnel will be in touch to arrange training)
WDNR online snowmobile safety training completed?*
- Yes
- No (https://bit.ly/2TIaBCX)
Snowmobile experience:
Argo Needed?*
If YES, you will need to complete two trainings before using the Argo at Trout Lake Station: (1) WDNR online ATV safety training if born after Jan 1, 1985; (2) hands-on Argo training with Trout Lake Station staff.
- Yes
- No
Argo training at Trout Lake Station completed?*
- Yes
- No (TLS personnel will be in touch to arrange training)
WDNR online ATV safety training completed?*
- Yes
- No (https://shorturl.at/GKMVZ)
Argo experience:
Auger needed?*
- Yes
- No
Have you been trained to use an auger?*
- Yes
- No (TLS personnel will be in touch to arrange training)
Winter Sampling: Other equipment or assistance needed?
Winter Sampling: Acknowledge the following cautions*
- Never drive a truck on a snowmobile trail.
- Pump water samples only if temperature >10 F (possibly colder if heated tent available).
- Always have one person outside of the vehicle when driver is backing up trailer.
- Never leave a snowmobile trailer or truck on the side of a road.
- Wear a survival suit, or an equivalent safety and flotation device.
- Contact TLS personnel to get update on lake conditions (ice depth, snow depth and slush conditions)
- Always have a sampling partner when doing winter sampling
- Be sure to sign out on the board in the TLS office
- You will hear from someone from TLS confirming your plans
Will you need to use the Tug Juday Conference Room?*
https://bit.ly/2wM3Wyr
- Yes
- No
How many people will be using the conference room? (Max persons: 60)*
What conference room equipment will be needed?
- Projector
- Laptop
- Screen
- Microphone(s)
- Flip chart with markers
- None
- Other, please specify
Conference room equipment OTHER: please specifiy
Conference room furniture layout options*
Furniture layout options: https://bit.ly/2vdo3VX
- Lecture
- Classroom
- Herringbone
- Square
- Conference
- U-shaped
- Other
Conference room furniture layout OTHER: please specify*
Conference room - other needs
What else would you like us to know or ask about the Tug Juday Conference Room?
Reason for visit:
Will you need housing? https://bit.ly/2Q8w99v*
- Yes
- No
How many will need housing?*
Housing units will be allocated by TLS and the group leader will be responsible for assigning individuals to rooms. Housing in summer is very limited. Housing max in spring and fall is 47. Housing limits in winter is 37.
Lodging arrival date*
MM slash DD slash YYYY
Estimated Lodging Arrival Time*
- Morning
- Afternoon
- Evening
Lodging departure date*
MM slash DD slash YYYY
Estimated Lodging Departure Time*
- Morning
- Afternoon
- Evening
Housing needs:*
Housing webpage: https://bit.ly/2Q8w99v
- Self
- Self with family member(s)
- Other(s) - Researchers (NON family members)
- None
Other researcher information:*
Are the other researchers part of your pod or will you need separate housing units?
- Part of same pod
- Will need separate housing units
Housing Only - Self with family member(s)
How many, including yourself, will need housing?
Housing - Self with family member(s)
How many, including yourself, will need housing?
Arrival Date for Housing Only - Self*
MM slash DD slash YYYY
Arrival Date for Housing Only - Self with family member(s)*
MM slash DD slash YYYY
Arrival Time for Housing Only - Self*
- Morning
- Afternoon
- Evening
Arrival Time for Housing Only - Self with family member(s)*
- Morning
- Afternoon
- Evening
Departure Date for Housing Only - Self*
MM slash DD slash YYYY
Departure Date for Housing Only - Self with family member(s)*
MM slash DD slash YYYY
Departure Time for Housing Only - Self*
- Morning
- Afternoon
- Evening
Departure Time for Housing Only - Self with family member(s)*
- Morning
- Afternoon
- Evening
Arrival date for housing*
MM slash DD slash YYYY
Arrival date for housing*
MM slash DD slash YYYY
Estimated arrival time for housing*
- Morning
- Afternoon
- Evening
Estimated arrival time for housing*
- Morning
- Afternoon
- Evening
Departure date for housing*
MM slash DD slash YYYY
Departure date for housing*
MM slash DD slash YYYY
Estimated departure time for housing*
- Morning
- Afternoon
- Evening
Estimated departure time for housing*
- Morning
- Afternoon
- Evening
Your gender*
This information will be used for the purpose of housing assignments.
- Man
- Woman
- Transgender
- Non-binary
If you selected "Gender-Other", please specify*
You are comfortable having a roommate who is (check all that apply):*
This information will be used for the purpose of housing assignments.
- Man
- Woman
- Transgender
- Non-binary
Are there any animal allergies we need to be aware of?
What animal allergies are a concern for housing?
Total # of people needing housing, NOT including yourself*
Housing information for "other(s)" doing research*
- I do not know the name/email for people needing housing
- I know info for all or some people who will need housing
How many people do you have name/email needing housing?
An email will automatically be generated to the person/people listed below requesting that they complete form for housing. For those not known, email Amber Mrnak at amrnak@wisc.edu their name/email when known.
Person 1 needing housing
Person 1 Name
First Last
Person 1 Email
Person 2 needing housing
Person 2 Name
First Last
Person 2 Email
Person 3 needing housing
Person 3 Name
First Last
Person 3 Email
Person 4 needing housing
Person 4 Name
First Last
Person 4 Email
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Section Break
Tug Juday Conference Room*
Please let us know if you would like to use the Tug Juday Conference room (https://bit.ly/2wM3Wyr). Please include times you would be using it. Max persons: 60
Is there anything else not addressed above that you want us to know?
CAPTCHA

Save and Continue Later

Dissecting scope with camera	Dissecting scope without camera	Compound scope	Inverted scope

Dates needed	How many full refrigerators OR	How many shelves needed in a refrigerator

Dates needed	How many full chest freezers	How many 1/2 chest freezers	How many shelves in upright freezer	Other (be specific)

How many vehicles	How many days/week	How many weeks	Funding or project name

How many boats	How many days/week	How many weeks	Funding or project name

Lake name	Do you need a boat dropped?	Do you need a canoe to transport?	Do you need to trailer a boat?

COVID Requirements

**** People arriving on station must be Badger Safe compliant (negative COVID test within last 5 days or fully vaccinated). ****

Reservation Form

Person 1 needing housing

Person 2 needing housing

Person 3 needing housing

Person 4 needing housing

Section Break

People arriving on station must be Badger Safe compliant (negative COVID test within last 5 days or fully vaccinated).